Hi SWAN Board reps-
The agenda and packet for this Friday's meeting at Tinley Park Public Library is now available.
https://support.swanlibraries.net/meeting/94473
We have an update for you about the discontinued use of our long serving vendor MARCIVE (the company is shutting down) and a replacement service. There is also a recommended update for our membership policy Requirements for Cataloging Libraries.
I hope to see you all on Friday!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board reps-
The agenda and packet for Friday's meeting is now posted. This month includes two sets of financial statements to approve-July and August. In addition, we have feedback from the SWAN Expo included in the packet. Due to the reports, Expo feedback, and memos, the packet is 78 pages long.
https://support.swanlibraries.net/meeting/94472
The Environmental Scan Task Force will meet immediately after the regular board meeting concludes. This meeting will review responses to the survey, which might be of interest to all of you. The agenda and packet are located on the webpage below.
https://support.swanlibraries.net/meeting/94657
The meeting will be held at Glen Ellyn Public Library in the board meeting room on the top level of the library. I always enjoy the view from there!
Regards,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board reps—
I will be sending out updates for your calendars shortly with the following meeting dates and locations. We might change some of these at some point since we did not schedule any for Colleen at Homewood. 😉
Friday, July 19, 2024
Regular SWAN Board Meeting
SWAN headquarters
Friday, August 16, 2024
Regular SWAN Board Meeting
Canceled
Thursday, September 5, 2024
SWAN Quarterly Meeting
Oak Brook Public Library
Friday, September 20, 2024
Regular SWAN Board Meeting
Glen Ellyn Public Library
Friday, October 18, 2024
Regular SWAN Board Meeting
Tinley Park Public Library
Friday, November 22, 2024
Regular SWAN Board Meeting
Tinley Park Public Library
Thursday, December 5, 2024
SWAN Quarterly Meeting
Oak Brook Public Library
Friday, December 20, 2024
Regular SWAN Board Meeting
Blue Island Public Library
Friday, January 24, 2025
Regular SWAN Board Meeting
Blue Island Public Library
Tuesday, February 4, 2025
Committee of the Whole meeting (virtual)
Zoom meeting
Friday, February 21, 2025
Regular SWAN Board Meeting
Glen Ellyn Public Library
Thursday, March 6, 2025
SWAN Quarterly Meeting
Oak Brook Public Library
Friday, March 21, 2025
Regular SWAN Board Meeting
Roselle Public Library District
Friday, April 18, 2025
Regular SWAN Board Meeting
Roselle Public Library District
Friday, May 23, 2025
Regular SWAN Board Meeting
Palos Heights Public Library
Thursday, June 5, 2025
SWAN Quarterly Meeting
Oak Brook Public Library
Friday, June 20, 2025
Regular SWAN Board Meeting
Midlothian Public Library
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> • 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> • catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board members-
The agenda and packet for this week's meeting is now posted. The meeting will be held at SWAN headquarters at 800 Quail Ridge Drive, Westmont, IL 60559.
https://support.swanlibraries.net/meeting/94470
User Experience Manager Tara Wood will present her research into online patron registration options at the meeting, and you can read over her report in the packet. I suggest we have Tara present at the September 5th Quarterly meeting, and I have included that topic on the draft agenda.
The search for a financial auditor is complete, and we recommend signing a two-year agreement with Lauterbach & Amen. They were the lowest cost proposal in addition to being great to work with.
Let me know if you have any questions!
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board reps-
The agenda and packet for Friday's meeting are now available. The meeting will be held at Midlothian Public Library. This is a fairly light agenda and has a closed session for my annual review.
https://support.swanlibraries.net/meeting/94469
If you have any questions about the meeting, please let me know.
Regards,
Aaron
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Hello SWAN Board reps-
I have added Zach Musil and Dawn Bussey to our SWAN Board email list. This list is used to reach all board members, and it has Scott, Ginny, and myself as list subscribers. No other SWAN staff are on this list.
Board members are unmoderated members of the list, meaning any of you can send an email to swanboard(a)list.swanlibraries.net<mailto:swanboard@list.swanlibraries.net> and it will reach everyone on the list without one of us at SWAN to release it.
I will be sending out the board meeting information next week on Tuesday using this list.
Welcome Dawn and Zach! Let us know if you received the email and if you can attend the meeting.
Aaron Skog
Executive Director
aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022
My pronouns: he/him/his
SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559
swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>
Dear SWAN Board Members:
Attached please find the SWAN Executive Director Evaluation Form to be used for Aaron's 2024 evaluation. Here is the timeline for next steps to occur:
1.
Aaron will send out his self-evaluation to all board members this week.
2.
Please read his self-evaluation and take it into account as you fill out your own evaluations. As discussed at Friday's meeting, please take into consideration Aaron's discussion of his progress on professional goals set last year and new goals set for the coming year.
3.
Then please email me individually your completed form by Friday, June 7.
4.
By Friday, June 14, I will send out the composite evaluation and a suggested range of raise options for your consideration.
5.
By Thursday, June 20, please send me another individual email with your raise opinion and whether you see any need for an executive session.
6.
At our regularly scheduled meeting on June 21, we will hold an executive session if needed. We may also opt to hold a discussion of Aaron's professional goals in open session.
7.
I will meet privately with Aaron to convey the results of the composite evaluation and raise awarded.
Jennifer Cottrill, Library Director
Pronouns: She/Her/Hers (What's this?)<https://www.thehrcfoundation.org/professional-resources/talking-about-prono…>
Midlothian Public Library
14701 S. Kenton Avenue
Midlothian, IL 60445
(708) 535-2027
jcottrill(a)midlothianlibrary.org
www.midlothianlibrary.org<http://www.midlothianlibrary.org/>
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Dear SWAN Board
As I mentioned last week at the Board meeting - I suggest that SWAN make available to the membership monthly circ stats ( nothing crazy just total circ's )consortia-wide. It would give member libraries a baseline to compare their experience to that of the consortia as a whole. For example, we saw a 9% increase in circ's in April 2024 - compared to April 2023 - I had a Board member ask if that is happening elsewhere or just at my library. This might be a SWAN goal for 24/25
Timothy Jarzemsky, Director
Bloomingdale Public Library<http://www.mybpl.org/>
[cid:b4e1236d-94ec-42f9-bcff-be12f5359c0d]
101 Fairfield Way
Bloomingdale, IL 60108
Direct (630) 924-2722
Fax (630) 529-3243
Dear Fellow Board Members,
Since we only had 5 members present at this morning's meeting, I just wanted to say in an email what I said in person about the Board self-evaluation:
We had one question that was poorly written: "I participate fully in discussions and feel free to express my opinions." It was poorly written because it was asking about two things, not one. Also, on that question, we had one respondent answer "neutral." I know that's not disagreement, but I would like our board to be one where everyone feels free to express their opinions. I don't know who gave what answers, so I just wanted to say that if anyone does not feel free to express their opinions at meetings, please reach out to me privately to discuss it, so I could learn how to better make space for everyone. If for some reason you don't feel comfortable reaching out to me privately, then possibly you could reach out to one of our other officers and ask them to convey any suggestions for improvement you may have.
Thanks, and have a great weekend everyone!
Jennifer Cottrill, Library Director
Pronouns: She/Her/Hers (What's this?)<https://www.thehrcfoundation.org/professional-resources/talking-about-prono…>
Midlothian Public Library
14701 S. Kenton Avenue
Midlothian, IL 60445
(708) 535-2027
jcottrill(a)midlothianlibrary.org
www.midlothianlibrary.org<http://www.midlothianlibrary.org/>
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