- SWANboard - swanlibraries.net

LIMRiCC/Insurance Power Point
by Brande Overbey 15 May '15

15 May '15

Hi guys, Here is the Power Point presented at today's Board meeting. Thanks! Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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Re: [SWANboard] Save the Date! SWAN Celebration Saturday, June 20th
by Brande Overbey 13 May '15

13 May '15

Hello all, I've received a few inquiries regarding the RSVP sent out by the Board/Anne so wanted to follow up to the group. All of the details listed below remain the same - you are still welcome to bring your other/family if you'd like. Thank you, Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net From: Brande Overbey Sent: Monday, March 30, 2015 9:33 AM To: Deirdre Brennan Subject: Save the Date! SWAN Celebration Saturday, May 16th You're invited to a special SWAN post-migration celebration... The SWAN Board would like to thank the SWAN staff and our dedicated helpers, trainers, and committee volunteers for all of their hard work by hosting a fête in our honor! Please save the date of Saturday, June 20th if you'd like to join us. We are just beginning to plan, so details and formal invites will follow. Here is what we know so far - · Event begins at 4, with dinner to be served at 5:30 · This event will be catered, but if you'd like to bring an extra dessert to share or alcoholic beverages of your choice, feel free! · You are welcome to bring your significant other/family if you'd like · It will be held at 9600 Brandt Ave. in Oak Lawn Let me know if you have any questions; more details and a request for RSVP will follow in the coming weeks. Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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SWAN Celebration
by Anne Kozak 12 May '15

12 May '15

You have received an invitation from Anne Kozak. Please view it at https://www.paperlesspost.com/events/12418974-ab6c210a/replies/205423055-4e…. You can also copy and paste the link below into your browser to view your invitation: https://www.paperlesspost.com/events/12418974-ab6c210a/replies/205423055-4e… -- paperlesspost.com If you found this email in your junk/bulk folder, please add paperlesspost(a)paperlesspost.com to your address book to ensure that you'll receive all future Paperless Post mail in your inbox. Paperless Post respects your privacy. To see how we treat your information, please review our privacy policy. Visit http://www.paperlesspost.com/unsubscribe to stop receiving emails from Paperless Post. Paperless Post 115 Broadway, Suite 1803, New York, NY 10006

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5/12 COW and 5/15 Board Mtg
by Aaron Skog 08 May '15

08 May '15

SWAN Board Members: Just to be careful, I would like a quick tally of the SWAN Board to ensure we will have quorums for both meetings next week. 5/12 COW at 9:30am Burr Ridge (David has indicated no) 5/15 SWAN Board at 9:30am Burr Ridge (Rodger must leave by noon) Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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Re: [SWANboard] 5/12 COW and 5/15 Board Mtg
by David Seleb 07 May '15

07 May '15

I regret that I will miss the Committee-of-the-Whole meeting, but I will attend the Board meeting on Friday. David David J. Seleb, Executive Director, Oak Park Public Library Main Library | 834 Lake Street | Oak Park, IL 60301 d.seleb(a)oppl.org <mailto:dseleb@oppl.org> | p 708.697.6911 | f 708.697.6917 oppl.org <http://www.oppl.org/> | Facebook <http://www.facebook.com/oakparkpubliclibrary> | Twitter <http://www.twitter.com/davidjseleb> | Apps <http://oppl.org/about/services/mobile-apps> | News <http://oppl.org/about/library-news> From: Aaron Skog <aaron.skog(a)railslibraries.info> Reply-To: Aaron Skog <aaron.skog(a)railslibraries.info> Date: Thursday, May 7, 2015 at 9:20 AM To: "swanboard(a)list.swanlibraries.net" <swanboard(a)list.swanlibraries.net> Subject: [SWANboard] 5/12 COW and 5/15 Board Mtg SWAN Board Members: Just to be careful, I would like a quick tally of the SWAN Board to ensure we will have quorums for both meetings next week. 5/12 COW at 9:30am Burr Ridge (David has indicated no) 5/15 SWAN Board at 9:30am Burr Ridge (Rodger must leave by noon) Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info <mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net <http://support.swanlibraries.net>

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SWAN Celebration DATE CHANGE - Invitation to Follow
by Brande Overbey 05 May '15

05 May '15

Hello all, I've just met with SWAN Board members, and the decision was made to postpone the SWAN celebration while we still work out the fine-tuning details of our new system. The new date for the SWAN celebration will be Saturday, June 20th. The location and time will remain the same. Anne Kozak will be sending out a formal invite and request for RSVP soon, so be on the look-out for that! Thank you, Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net From: Brande Overbey Sent: Thursday, March 26, 2015 1:00 PM Subject: Save the Date! SWAN Celebration Saturday, May 16th You're invited to a special SWAN post-migration celebration... The SWAN Board would like to thank the SWAN staff and our dedicated helpers, trainers, and committee volunteers for all of their hard work by hosting a fête in our honor! Please save the date of Saturday, May 16th if you'd like to join us. We are just beginning to plan, so details and formal invites will follow. Here is what we know so far - · Event begins at 4, with dinner to be served at 5:30 · This event will be catered, but if you'd like to bring an extra dessert to share or alcoholic beverages of your choice, feel free! · You are welcome to bring your significant other if you'd like · It will be held at 9600 Brandt Ave. in Oak Lawn Let me know if you have any questions; more details and a request for RSVP will follow in the coming weeks. Brande Overbey SWAN Office Manager 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://support.swanlibraries.net

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SWAN Celebration May 16th
by Brande Overbey 27 Apr '15

27 Apr '15

Hi guys, Now that things have died down a bit here, I just wanted to check and see how the celebration planning was going? It isn't completely back to normal here yet (of course) but I am happy to assist where I am able. Hope everything is going well and see you guys in a few weeks! Brande Overbey SWAN Office Manager Reaching Across Illinois Library System Burr Ridge Office Phone: 630.734.5164 Fax: 630.734.5056 brande.overbey(a)railslibraries.info<mailto:brande.overbey@railslibraries.info> http://www.railslibraries.info

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Re: [SWANboard] SWAN Checks Need Signing
by ssosnicki＠palosparklibrary.org 16 Apr '15

16 Apr '15

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SWAN Checks Need Signing
by Aaron Skog 16 Apr '15

16 Apr '15

SWAN Board Officers: We have some checks that need to be signed. Rich will be coming by around noon on Friday. If Pierre, Sheila, or Jim would like to stop by Burr Ridge, they could be ready for mailing out. Monday morning I will be in a RAILS Consortia Committee meeting with Rich, but we could leave the checks with Brande or Sharon. Just reply-all to this email. Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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Migration Progress Report
by Aaron Skog 16 Apr '15

16 Apr '15

SWAN Board, I thought I would give you all a summary of what we have completed, what we encountered on the first two days. Library staff are handling things fairly well from what has been reported to me. The perspective from within SWAN is a bit skewed as were are viewing all of the problems. We are getting inundated with questions and reported issues, but managing them very well. On Tuesday there were 188 tickets opened, and we closed 92 of them. On Wednesday there were 169 tickets opened, and we closed 133 of them. So 242 tickets remain open (some were opened before the migration event). Many of these are holds problems reported. Libraries were able to quickly identify areas of our data and configuration which needed correcting. The server load and performance has been great. Enterprise encountered a bug that was patched immediately on Tuesday by SirsiDynix. We are not experiencing the same problems CCS encountered. The area of 3rd party vendors connecting to SWAN in various ways is a very complicated aspect of this migration. We have been dealing with 40 vendors of various stripes, some very responsive, some not so responsive, but our group has it under control. There are 8 areas of data that we found to have problems and determined the fastest way to fix them was to have the system offline for some time. We chose the evening at 5pm to do this work, after having conferenced with SirsiDynix at 2pm and again at 3:30pm on Wednesday. We might remain offline Thursday morning depending. SWAN staff are putting in some pretty crazy hours and working late, remotely from home. I view my role at this stage as a coach in the NBA, managing their minutes, making sure they are healthy and fresh. But this is the playoffs so in some sense, too bad! That said, I think that the craziness of the holds problems was big enough that most libraries understand the need to contribute to the fix so this second offline period is hopefully just enough to get this corrected. What is really incredible is the support we are getting from libraries. We got five Edible Arrangements on Tuesday delivered to us! Kendal Orrison from RSA stopped by Burr Ridge and said based on what he has seen via SWANcom we are in really good shape. That is all I have for the moment. Let me know if you thought this was useful and if I should send some version of it out via SWANcom. Aaron (from the Migration War Room) Aaron Skog SWAN Executive Director 125 Tower Drive Burr Ridge, IL 60527 Phone: 630.734.5122 Fax: 630.734.5056 aaron.skog(a)railslibraries.info<mailto:aaron.skog@railslibraries.info> http://support.swanlibraries.net

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