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SWAN Board Meeting 9/18/20 Agenda & Packet Posted
by Aaron Skog 15 Sep '20

15 Sep '20

Hello SWAN Board, The meeting packet is posted for Friday: https://support.swanlibraries.net/sites/default/files/meeting/20_09_18/6697… This will be an online meeting and the URL is posted on the top of the agenda. This will utilize SWAN's GoToMeeting and it is a standard URL I created specific for SWAN Board activity. The benefit will be we can use that link each month and it will be the same URL we use for the Personnel Committee meeting afterwards. This packet has two month of financials and you will see the new SWAN budget and reports created by Lauterbach. I note in my report that if you have any suggestions to improve them to let me know and I will pass it along for next month's reports. We will be discussing the next phase of the Aspen Discovery project and while I believe you all were able to attend the 9/3 quarterly meeting, it is available as a recording in case you want to review what was shared about Aspen. SWAN Quarterly meeting recording posted on this page: https://support.swanlibraries.net/meeting/66914 Thanks again, see you Friday! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Jesse Blazek added to SWANBoard Email List
by Aaron Skog 15 Sep '20

15 Sep '20

Hi SWAN Board Reps- Jesse Blazek is now a member of the SWAN Board email list. This list is for the 7 board members plus Dawne, Ginny, and myself. Board reps are unmoderated on this list, so this is just a reminder to avoid reply-all in the various OMA scenarios where it would be a violation. The SWAN Board page on the Support site has been updated as well. On this page you can see everyone's email addresses and terms: https://support.swanlibraries.net/about/board-members Welcome Jesse! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Suggested SWAN Personnel Committee Meeting
by Aaron Skog 28 Aug '20

28 Aug '20

Hello SWAN Board reps- On Wednesday this week LIMRiCC members received this notice (pasted below) from the board chair that the benefit provider will be switched from BCBS to Aetna. I suggested to Ted that we schedule a Personnel Committee meeting to discuss that benefit change and to gauge your thoughts on this provider change. I will be attending with Ginny the LIMRiCC meeting on 9/15 so I suggest if we have a committee meeting that maybe we plan one after the Friday 9/18 SWAN Board meeting. The reps for our Personnel Committee are Jane and Jennifer. If you two can reply to me if you are available, I can schedule that meeting for maybe around 11am on 9/18. For reference, here are the committee assignments: https://support.swanlibraries.net/system/files/Public/SWAN-Board-Committees… I recognize the window to make any changes to remain with BCBS is fairly short considering open enrollment will start at the end of October, so I am doing some initial research with Ginny on what our options are. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Jennie Mills <jmills(a)shorewoodtroylibrary.org<mailto:jmills@shorewoodtroylibrary.org>> Sent: Wednesday, August 26, 2020 2:03 PM Subject: PLEASE READ - LIMRiCC Change in Health Insurance Providers, effective January 21, 2021 August 26, 2020 TO: Participants in the LIMRiCC-PHIP Health Insurance Pool FROM: Jennifer Cisna Mills, LIMRiCC Board Chair RE: Change in Health Insurance Carriers, effective January 1, 2021 In advance of our Full Membership meeting, scheduled for Tuesday, September 15th, I wanted to be the first to inform you that the Board of LIMRICC voted, 5-0, on August 25th to end our relationship with Blue Cross Blue Shield at this time and move to Aetna. This was not a decision that the LIMRiCC Board took lightly. We know that Blue Cross Blue Shield has been our health insurance carrier for over 20 years. We are aware that selecting a new insurance carrier will bring with it some concerns and questions from both employees and employers. We want you to know that both the staff of LIMRiCC and the staff of Assurance, our insurance broker, are committed to making this change as easy as possible. Why did we make this change? This decision was driven primarily by cost considerations. Due to several large claims this year, including a claim that has exceeded $1 million, Blue Cross Blue Shield was not able to be as competitive in cost as other carriers. HMO rates would have increased by 4%, but PPO rates would have increased by 14%. In this difficult financial climate, where rising health costs can be a cost burden for both employees and employers, the Board felt it best to look at other carriers. We obtained quotes from both Aetna and United Health Care. Why did we select Aetna? We made the choice to move to Aetna health care for several reasons: * Competitive rates - Rates for both the HMO and PPO will be a 5% increase, versus the 14% increase for the PPO through Blue Cross Blue Shield. * Plans remain the same, with the same coverage amounts. There will still be an HMO provided, $750 deductible PPO plan, a $1500 deductible PPO plan, and an HSA plan. * Good coverage for existing doctors already utilized by members. 96.78% of doctors currently utilized will also accept Aetna's insurance. The doctor's website will often display the types of insurance covered or you may search for your doctor here: https://www.aetna.com/individuals-families/find-a-doctor.html to check for coverage. * Due to the way that Aetna's HMO is structured, libraries will no longer have to act as "large employers" to offer the HMO. The HMO can be offered by all libraries now. Additionally, Aetna HMO does not require a designated Primary Care Physician, nor does it require a referral to see specialized health providers. * Telemedicine is offered on all plans, including the HMO. * There is no copay to use CVS mini-clinics, for the treatment of minor conditions. Is anything else changing? Yes, please see below. * Life insurance will be moving from Unicare to Hartford Insurance. There will be no change in the amount billed per member, but the employer-provided life insurance will increase from $20,000 provided to $30,000 provided. * Dental coverage will be moving from Delta Dental to Aetna for dental. Premiums will remain the same. * VSP will continue to be the vision insurance provided, at the same rates. We know that this will be a transition for employers AND employees. We encourage every library to send a representative to the September 15th membership meeting, held via Zoom, to have your questions answered. Representatives from both Aetna and Assurance will be there to answer questions and concerns. All members of the LIMRiCC board will be present as well. We look forward to your attendance and participation at the meeting. -- ************************************ Jennifer Cisna Mills, Director Shorewood-Troy Public Library 650 Deerwood Drive Shorewood, IL 60404 815.725.1715

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SWAN Quarterly Meeting 9/3 Agenda Posted
by Aaron Skog 27 Aug '20

27 Aug '20

SWAN Board, I announced in the SWAN newsletter today that the 9/3 SWAN Quarterly agenda was posted, but I wanted to make sure I let you all know to take a look at it. https://support.swanlibraries.net/sites/default/files/meeting/20_09_03/6691… The Aspen Discovery project will be presented likely for the first time to the majority of directors and I wanted to let you all know what I will recommend as a timeline and next steps. The short: is this project is going very, very well and I think you will all be very excited to see it live and working! Background April 2020: SWAN contracted with ByWater Solutions to build Aspen Discovery server hosted by SWAN for $12,275 (complete) May - June: ByWater built Aspen against SWAN's live catalog, create 4 library profiles, develop integration with EDS, Axis 360 e-books (complete) July 2020: DUX tests SWAN's Aspen in comparison with SWAN's Enterprise, relevancy report released (complete) Next Steps Sept 3, 2020: SWAN quarterly membership presentation on Aspen Discovery project to-date Sept 18, 2020: SWAN board discusses the Aspen project and decides if all 100 library profiles should be created, approval of additional $12,275 with ByWater November - January: SWAN arranges pilots Aspen with selected member libraries March 2020: SWAN quarterly meeting Aspen Discovery presentation with final recommendation and decision to begin switch away from Enterprise to Aspen. This will have some tie-in with the FY22 budget approval. There will be information in the 9/3 Quarterly meeting packet next week and then some additional information for you at the 9/18 SWAN Board meeting. I spoke with Ted this week about all this and we can outline some of the approach the board should take and how SWAN staff should handle the next phase. Again, no reply-all to this email. If you would like to begin looking at some of the Aspen Project details online, we have this page going for our DUX group who has been involved throughout this project. https://support.swanlibraries.net/documentation/78234 Regards, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Meeting 7/17/20 Agenda & Packet Posted
by Aaron Skog 14 Jul '20

14 Jul '20

Hello SWAN Board, The meeting packet is posted for Friday: https://support.swanlibraries.net/sites/default/files/meeting/20_07_17/6697… This will be an online meeting of course and the URL to the meeting is at the top of the agenda. We are electing officers at this meeting. Typically around this time of the year we transfer some funds from the SWAN savings to the operating account, which I have included as a recommendation in my written report and have a resolution to complete this as an action item. Lastly, we have a tentative August meeting date for the board which I have left as an action item for you to decide to hold or not. I recommended we do not hold the August meeting in my ED report but I am open to discussion and a final decision on Friday (SWAN is using August as a month to not hold user group meetings either). Let me know if you have questions! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Meeting 6/19/20 Agenda & Packet Posted
by Aaron Skog 16 Jun '20

16 Jun '20

Hello SWAN Board, The meeting packet is posted for Friday: https://support.swanlibraries.net/sites/default/files/meeting/20_06_19/6696… We will continue to hold the meeting online and you will note the agenda cites the new public order that was signed into law last week. This is a pretty light agenda as you will see. Normally we would write-off any invoices we determined SWAN could not collect on at the June meeting but for this year we have none! See you all on Friday-let Ted or I know if you are unable to attend. Best, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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RAILS Delivery Update: Restart Dates & Options
by Aaron Skog 02 Jun '20

02 Jun '20

SWAN Board, Just a heads up that RAILS has posted a document on the delivery restart: https://www.railslibraries.info/sites/default/files/RAILS%20Delivery%20Plan… We have several key dates: Thurs 6/18 and Thurs 6/25 delivery. Plus an option to resume full delivery on Mon 6/29. The document has details on how it will all work. I need to talk this over more internally, but this will certainly be a topic of conversation at Thursday's SWAN Quarterly. RAILS also wants to have a meeting with the six consortia directors sometime next week. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Meeting 5/22/20 Agenda & Packet Posted
by Aaron Skog 19 May '20

19 May '20

Hello SWAN Board, The meeting packet is posted for Friday: https://support.swanlibraries.net/sites/default/files/meeting/20_05_22/6696… This meeting will be held online as we have done for the last two meetings. I will refer to the "Remote Meeting Guide" we have posted on the SWAN Support site: https://support.swanlibraries.net/node/67493 The install of the GoToMeeting client is likely set for you but just in case you are now starting to work in another location using different equipment, here is the link to use to test ahead of Friday's meeting. GoToMeeting Setup URL: https://global.gotomeeting.com/install/683503421 My Executive Director report details the SWAN Circulation Policy changes and the impact study for the three public libraries seeking to join SWAN. If you have questions, feel free to send them to me in advance. Oh, and I have a very lengthy explanation on the negative balance for the health insurance line you saw from last month's revenue and expense report. Cheers! Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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Jennifer Added to SWAN Board Email List
by Aaron Skog 18 May '20

18 May '20

SWAN Board Reps, I have added Jennifer to the email list. For those that are curious, this list is using the same software that SWANcom runs on. The list has a publicly available archive going back to 2013. RAILS hosts both lists, and we have a goal to move off of it and into a SWAN hosted version by June next year. Archive: http://list.railslibraries.info/pipermail/swanboard/ All board members on the list are unmoderated, which means if you reply-all to the list it will go through to everyone. Ginny, Dawne, and I are on the list-no other SWAN staff receive these emails. Best, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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SWAN Board Election Results
by Aaron Skog 18 May '20

18 May '20

Hi SWAN Board Reps, The election ended Friday, May 15th at 5 p.m. The election had 46 libraries participate. The results for the 2 seats are the following: Ted Bodewes 28 votes Jesse Blazek 25 votes Jennifer Cottrill 37 votes I contacted both Jesse and Jennifer. I have a 2 p.m. call with Jennifer to discuss the SWAN Board meeting schedule and how we are running these meetings now online. Ted and I conferred on Friday after the election closed. Jesse was very complementary of Ted and Jennifer. I would like him to be considered for any future committee work, e.g. Governance Study Committee, etc. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * 630-326-7022 My pronouns: he/him/his SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

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