SWANboard June 2018

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6 participants
9 discussions

SWAN Strategic Planning Committee 6/28 Agenda Posted

by Aaron Skog

SWAN Board, The agenda is posted for the Strategic Planning Committee meeting this Thursday at SWAN HQ's conference room at 9:30 a.m. https://support.swanlibraries.net/sites/default/files/meeting/2018-06-28/ag… We have set two dates for the "town hall" meetings (what CWR called them), 8/1 and 8/2. Curtis is fine with our suggestion of increasing to 12 from 5 library directors interviewed by phone, and lowering the original 15 external environmental scan interviews to 8 interviews. This would be 20 total phone interviews, plus 15 in-person with board and staff, and two town hall meetings. I think this worked out nicely! I have attached two handouts from the last SWAN Board meeting. If you have any thoughts or suggestions for library director stakeholder interviews or external environmental scan interviews, feel free to share them with either me, Julie, Jamie, or Ted. The map is a PowerPoint with the pins that can be moved around and placed on the various SWAN libraries. As you can see, the north side is well represented. It is the west and south suburban areas that could, geographically speaking, have some representation. Plus, from the SWAN fees spreadsheet attached, we need some representation from the lower to middle fee range. Please let Brande or I know if you need anything for your upcoming interviews on 7/31, 8/1, and 8/2. ~A. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

7 years, 2 months

Strategic Planning Interviews - Suggested Schedule

by Brande Overbey

Hi SWAN Board, Our available 1 on 1 interview slots are in purple, below. For those who requested Thursday or were unable to accommodate Wednesday, we only had 2 slots available Thu which were already spoken for. However, we did have 3 slots Tuesday evening at QR, after the staff interviews conclude. I tentatively slotted you in there - let me know if that works better for you, or if you'd prefer Wed. Rich will take whichever is the first slot on Wed, so he can get Curtis set up. If I need to move Tuesday folks to Wednesday, I will need to move you earlier Rich. Thank you! 7/31 (Tue) 8/1 (Wed) 8/2 (Thurs) 9-10 STAFF DAY 10-11 Joseph Oak Brook 11-12 Steven Rich (Board) Town Hall 12-1 Tara Jamie (Board) Ted (Board) 1-2 Brande Tinley Park Tiffany (Board) 2-3 Scott Town Hall Aaron wrap up 3-4 Dawne NA (Departure) 4-5 Julie (Board) NA 5-6 Stacy (Board) NA 6-7 Doug (Board) NA From: swanboard-bounces(a)list.swanlibraries.net [mailto:swanboard-bounces@list.swanlibraries.net] On Behalf Of Brande Overbey Sent: Thursday, June 21, 2018 5:40 AM To: 'swanboard(a)list.swanlibraries.net' <swanboard(a)list.swanlibraries.net> Subject: [SWANboard] Strategic Planning Interviews - Tinley (Wed) & Oak Brook (Thu) Hello again! We've booked our two town hall locations - on Wednesday, 8/1 we will be at Tinley Park from 1:30 to 3, and on Thursday we will be at Oak Brook from 10-11:30am. These meetings will also be live-streamed. The Board interviews on Wednesday will be held in the morning before the town hall, at Tinley Park PL. Rich will be meeting with Curtis first, so Rich can get him set up at his library meeting space. The Board interviews on Thursday will be timing based around the town hall and Curtis's 5:50pm flight out of O'Hare. So far I have Ted and Tiffany scheduled for Thursday. Let me know any final thoughts/restrictions. I'll send out your meeting invites for timing once I've heard from Curtis as to what time he'd like to begin in the morning. Thanks, Brande From: Brande Overbey Sent: Wednesday, June 20, 2018 1:19 PM To: 'swanboard(a)list.swanlibraries.net' <swanboard(a)list.swanlibraries.net<mailto:swanboard@list.swanlibraries.net>> Subject: CONFIRMED: Strategic Planning Facilitator On Site Interviews 8/1 and 8/2 Importance: High Hello SWAN Board, We have confirmed with Curtis that we will have the board member in-person interviews with each of you scheduled for Wed 8/1 AM (5 people) with town hall #1 to follow, and Thu 8/2 afternoon (2 people) after town hall #2. I am working out locations for our 2 town hall meetings, with a focus on having one in the N/W and one in the S/E. I will share those with you as soon as they are finalized. If you have date conflicts or strong preferences, please let me know via email. I'm also available for calls or emails if you have questions. Thank you, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Brande Overbey Sent: Tuesday, June 12, 2018 3:58 PM To: 'swanboard(a)list.swanlibraries.net' <swanboard(a)list.swanlibraries.net<mailto:swanboard@list.swanlibraries.net>> Cc: Dawne Tortorella <dawne(a)swanlibraries.net<mailto:dawne@swanlibraries.net>> Subject: SAVE THE DATE: Strategic Planning Facilitator On Site Interviews Hello SWAN Board, We just wrapped up a call with our Strategic Planning Facilitator, Curtis from CWR. He will be visiting us from California to conduct in-person 1 on 1 interviews with each of you, and with some SWAN staff, and we are working to finalize the dates on that by the end of the week. However, we know it will be a three day block sometime during the weeks of July 31st or August 6th. We will also be holding a "Town Hall" meeting (basically a COW meeting) with the membership during one of the 3 days that he'll be on site in those two weeks' timeframe. We'll share more details with you on Friday. For Friday, if you can please bring your availability for meeting with Curtis during those two weeks we will work together to find a 3 day window that will work best for all. He will fly in for the 3 days, somewhere from 7/31 to 8/10. Let us know if you have any questions! Thank you, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

7 years, 2 months

FW: Incredibly Sad News

by Aaron Skog

SWAN Board, RAILS Leadership: This is the email I just sent to SWAN staff. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Aaron Skog Sent: Thursday, June 21, 2018 3:50 PM To: All SWAN Staff <allstaff(a)swanlibraries.net> Subject: Incredibly Sad News Importance: High Hi team, I have some news that I need to share with you, though it is incredibly painful for me to do so. We have just been alerted by her family that Kate Boyle has passed away. As many of you know she was ill, though we were not aware of the severity of the illness. I do not have any more information at this time but will share it as soon as I do. Please do not hesitate to talk to us about anything that you need. We are here for you and complete understand what we are all going to be going through in trying to wrap our minds around this loss. Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

7 years, 2 months

Strategic Planning Interviews - Tinley (Wed) & Oak Brook (Thu)

by Brande Overbey

Hello again! We've booked our two town hall locations - on Wednesday, 8/1 we will be at Tinley Park from 1:30 to 3, and on Thursday we will be at Oak Brook from 10-11:30am. These meetings will also be live-streamed. The Board interviews on Wednesday will be held in the morning before the town hall, at Tinley Park PL. Rich will be meeting with Curtis first, so Rich can get him set up at his library meeting space. The Board interviews on Thursday will be timing based around the town hall and Curtis's 5:50pm flight out of O'Hare. So far I have Ted and Tiffany scheduled for Thursday. Let me know any final thoughts/restrictions. I'll send out your meeting invites for timing once I've heard from Curtis as to what time he'd like to begin in the morning. Thanks, Brande From: Brande Overbey Sent: Wednesday, June 20, 2018 1:19 PM To: 'swanboard(a)list.swanlibraries.net' <swanboard(a)list.swanlibraries.net> Subject: CONFIRMED: Strategic Planning Facilitator On Site Interviews 8/1 and 8/2 Importance: High Hello SWAN Board, We have confirmed with Curtis that we will have the board member in-person interviews with each of you scheduled for Wed 8/1 AM (5 people) with town hall #1 to follow, and Thu 8/2 afternoon (2 people) after town hall #2. I am working out locations for our 2 town hall meetings, with a focus on having one in the N/W and one in the S/E. I will share those with you as soon as they are finalized. If you have date conflicts or strong preferences, please let me know via email. I'm also available for calls or emails if you have questions. Thank you, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Brande Overbey Sent: Tuesday, June 12, 2018 3:58 PM To: 'swanboard(a)list.swanlibraries.net' <swanboard(a)list.swanlibraries.net<mailto:swanboard@list.swanlibraries.net>> Cc: Dawne Tortorella <dawne(a)swanlibraries.net<mailto:dawne@swanlibraries.net>> Subject: SAVE THE DATE: Strategic Planning Facilitator On Site Interviews Hello SWAN Board, We just wrapped up a call with our Strategic Planning Facilitator, Curtis from CWR. He will be visiting us from California to conduct in-person 1 on 1 interviews with each of you, and with some SWAN staff, and we are working to finalize the dates on that by the end of the week. However, we know it will be a three day block sometime during the weeks of July 31st or August 6th. We will also be holding a "Town Hall" meeting (basically a COW meeting) with the membership during one of the 3 days that he'll be on site in those two weeks' timeframe. We'll share more details with you on Friday. For Friday, if you can please bring your availability for meeting with Curtis during those two weeks we will work together to find a 3 day window that will work best for all. He will fly in for the 3 days, somewhere from 7/31 to 8/10. Let us know if you have any questions! Thank you, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

7 years, 2 months

CONFIRMED: Strategic Planning Facilitator On Site Interviews 8/1 and 8/2

by Brande Overbey

Hello SWAN Board, We have confirmed with Curtis that we will have the board member in-person interviews with each of you scheduled for Wed 8/1 AM (5 people) with town hall #1 to follow, and Thu 8/2 afternoon (2 people) after town hall #2. I am working out locations for our 2 town hall meetings, with a focus on having one in the N/W and one in the S/E. I will share those with you as soon as they are finalized. If you have date conflicts or strong preferences, please let me know via email. I'm also available for calls or emails if you have questions. Thank you, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/> From: Brande Overbey Sent: Tuesday, June 12, 2018 3:58 PM To: 'swanboard(a)list.swanlibraries.net' <swanboard(a)list.swanlibraries.net> Cc: Dawne Tortorella <dawne(a)swanlibraries.net> Subject: SAVE THE DATE: Strategic Planning Facilitator On Site Interviews Hello SWAN Board, We just wrapped up a call with our Strategic Planning Facilitator, Curtis from CWR. He will be visiting us from California to conduct in-person 1 on 1 interviews with each of you, and with some SWAN staff, and we are working to finalize the dates on that by the end of the week. However, we know it will be a three day block sometime during the weeks of July 31st or August 6th. We will also be holding a "Town Hall" meeting (basically a COW meeting) with the membership during one of the 3 days that he'll be on site in those two weeks' timeframe. We'll share more details with you on Friday. For Friday, if you can please bring your availability for meeting with Curtis during those two weeks we will work together to find a 3 day window that will work best for all. He will fly in for the 3 days, somewhere from 7/31 to 8/10. Let us know if you have any questions! Thank you, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

7 years, 2 months

SWAN Board 6/15/18 Meeting Packet Posted

by Aaron Skog

SWAN Board Members: The Friday, June 15th board meeting packet is now available for you: https://support.swanlibraries.net/sites/default/files/meeting/2018-06-15/pa… This packet is 39 pages long. We have some discussion topics on the strategic plan, videoconferencing for membership meetings, and a preliminary discussion on the board officer election for next month's meeting. The closed session will be my annual review. I received the compiled board evaluation feedback today, and I will send out my written self-evaluation to you tomorrow. And just a heads up, there is some information I can only share with you in closed session. See you all Friday, Aaron Aaron Skog Executive Director aaron(a)swanlibraries.net<mailto:aaron@swanlibraries.net> * (630)326-7022 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 844-792-6542 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

7 years, 3 months

SAVE THE DATE: Strategic Planning Facilitator On Site Interviews

by Brande Overbey

Hello SWAN Board, We just wrapped up a call with our Strategic Planning Facilitator, Curtis from CWR. He will be visiting us from California to conduct in-person 1 on 1 interviews with each of you, and with some SWAN staff, and we are working to finalize the dates on that by the end of the week. However, we know it will be a three day block sometime during the weeks of July 31st or August 6th. We will also be holding a "Town Hall" meeting (basically a COW meeting) with the membership during one of the 3 days that he'll be on site in those two weeks' timeframe. We'll share more details with you on Friday. For Friday, if you can please bring your availability for meeting with Curtis during those two weeks we will work together to find a 3 day window that will work best for all. He will fly in for the 3 days, somewhere from 7/31 to 8/10. Let us know if you have any questions! Thank you, Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

7 years, 3 months

Quarterly Agenda with Names

by Brande Overbey

Hi SWAN Board, By popular request, attached is also the "cheat sheet" agenda for Quarterly, with who is presenting which topics. Thanks! Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

7 years, 3 months

REMINDER: Executive Director Yearly Review

by Brande Overbey

Good morning SWAN Board, Here's your 1 week reminder for Aaron's review results. Please send Rich and me the attached completed form by end of business on Thursday so that I can get them compiled and back to Rich on Friday. Thanks so much and enjoy this lovely weather and a much cooler weekend! Brande From: Brande Overbey Sent: Friday, May 18, 2018 10:49 AM To: 'swanboard(a)list.swanlibraries.net' <swanboard(a)list.swanlibraries.net> Subject: Executive Director Yearly Review Importance: High Hi SWAN Board, Next month, we'll have an Executive Session to deliver Aaron's yearly review results. We'll do it again this year as in years past. I've attached the form for your use. Please complete this and send to Rich and me by Thursday, June 7th end of business day; this will give me Friday to compile this data and provide a synopsis form for Rich to use. I've sent you an Outlook reminder for day of, and I'll email out a reminder the week before too. Any questions, just ask. Thanks everyone! Brande Overbey Operations Manager brande(a)swanlibraries.net<mailto:brande@swanlibraries.net> * (630)326-7104 SWAN Library Services 800 Quail Ridge Drive, Westmont, IL 60559 swanlibraries.net<https://www.swanlibraries.net/> * catalog.swanlibraries.net<https://catalog.swanlibraries.net/>

7 years, 3 months

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SWANboard June 2018