Everyone –

Just a reminder - If you should make the decision to close your library due to weather, please update the RAILS website. http://www.railslibraries.info/members/closings

However, there is no need to notify SWAN to update the “Days Closed” table on the day you are closed as we have recently discovered that is not effective . 

The “Days Closed” Innovative software does not recognize today’s date as today, but rather the following year’s date.    In other words, if anyone would be closed tomorrow and we enter 3/12 in the “Days Closed” table tomorrow morning the table considers that to be 3/12/15, not 3/12/14.  If, however, we enter 3/12 today, it will consider your library as being closed tomorrow 3/12/14.   This is due in part to the fact that the “Days Closed” table only accepts a month and day, not a year.   More importantly, it doesn’t recognize today as today.

I just thought it was important for everyone to be aware of this fact as it appears a significant snowfall is forecasted for tomorrow.   So, if you should close tomorrow due to weather and we update the “Days Closed” table, the software will still assess a fine on any overdue materials even though the library is closed.  

Sorry for any confusion.   

Kate Boyle
SWAN Member Services Manager
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5162
Fax: 630.734.5056
kate.boyle@railslibraries.info
http://support.swanlibraries.net