SWAN Libraries –

The bibliographic deduplicaton process is beginning tomorrow, May 18^th. The process has many steps that will take place behind the scenes until a database rebuild occurs on Memorial Day, May 28^th. This will have some impact on library operations. Here are the dates you need to know:

• May 18^th through May 26^th – During this time, do not merge records, delete items, or manually edit title control numbers. Any changes to title control numbers brought about by these actions can disrupt the deduplication process. Other cataloging operations (adds, overlays, and edits) can proceed as normal. Please note that any records added to the database after today will not be a part of the deduplication process.
• Discards – You may still charge items to your discard users at any time during this process. Convert Discard reports will continue to run as scheduled on Saturdays, but we have suspended the Remove Discard report running this Saturday, May 19^th. The May 26^th Remove Discard report will be the next instance to run.
• May 24^th & 25^th (Thursday-Friday) – Our nightly indexing process will not run on these dates. Any changes made to the bibliographic database may not be reflected in WorkFlows until the Memorial Day rebuild. Enterprise will remain up-to-date.
• May 26^th & 27^th (Saturday-Sunday) – These dates require a full cataloging and acquisitions freeze. Please do not make changes to the bibliographic or item database on these dates or perform acquisitions functions on these dates.
• May 27^th 6:15 PM through May 28^th (Sunday-Monday, Memorial Day) – System will be offline for a complete rebuild of cataloging index.
• May 29^th – Resume normal operations, catalog will reflect deduplication

Please let us know if you have any questions.