SWAN Board, SWAN Fees Committee:

I received this RAILS email yesterday evening regarding LLSAP support for FY19. This in effect moves away from “frozen” funding for this next year. For SWAN the change results in RAILS support increasing from $503,447 to $598,985. This is a $95,538 increase.

I am going to update the SWAN FY19 budget I am drafting, along with the membership fee chart that was included in Appendix D of the Fees Committee report.

If you have any comments, please refrain from reply-all to these email lists due to OMA concerns. Instead, I ask you to send those directly to me. I am available via phone this morning as well.

Aaron Skog
Executive Director
aaron@swanlibraries.net • (630)326-7022

SWAN Library Services
800 Quail Ridge Drive, Westmont, IL 60559

844-792-6542
swanlibraries.net • catalog.swanlibraries.net

From: Anne Slaughter [mailto:anne.slaughter@railslibraries.info]
Sent: Wednesday, October 4, 2017 6:01 PM
To: Carolyn Coulter <carolyn.coulter@railslibraries.info>; Kendal Orrison <kendal.orrison@railslibraries.info>; Aaron Skog <aaron@swanlibraries.net>
Cc: Deirdre Brennan <dee.brennan@railslibraries.info>; Jane Plass <jane.plass@railslibraries.info>; Jim Kregor <jim.kregor@railslibraries.info>
Subject: FY19 support to LLSAPs

Carolyn, Kendal, Aaron,

In advance of the contract revisions still in process, I’ve attached a summary of projected LLSAP support for FY19 for your information.

Thank you for the time you each spent meeting with Jane, Jim, and me last month. Those meetings provided us with valuable information as we’ve continued with the work of determining FY19 support.

With our overall goal of keeping LLSAP support flat for FY19 at $2.25M, we tested several scenarios while incorporating significant changes to the mix of expenses and services related to MAGIC’s dissolution as well as PrairieCat’s intention to employ their own staff as of July 1, 2018 and resulting changes to the services they receive from RAILS. We had the best results with the original support formula, using the best information we have available to us right now about costs and other key factors. In addition, we found that the “hold harmless” clause in the FY16-18 contracts that resulted in several adjustments to the calculations over the contracts’ term was no longer necessary or relevant in this single-year scenario.

Some notes:

The RAILS expense totals were based on the FY18 budget, though RSA personnel figures were updated to projected FY19 costs
The “true” allocation for FY19 would use FY16-18 numbers to calculate the 3-year rolling average for each factor, but I had to use the most current available numbers for this calculation. FY15-17 numbers are used where possible, with the exception of population and materials budget figures, which use FY14-16 numbers.
SWAN’s membership numbers use FY16-18 figures, incorporating the New 19 into a FY18 projection with the assumption that their go-live will occur in this fiscal year as currently scheduled

I intend to use these numbers in the revised contracts for FY19 so we can move forward with that process and you can have firm information for your budgets. I do not anticipate updating the allocation or expenses with further changes or projections. Please let me know if you have any questions.

Thanks,

Anne

Anne Slaughter
Director of Technology Services
Reaching Across Illinois Library System
Burr Ridge Office
Phone: 630.734.5127
Fax: 630.734.5050
anne.slaughter@railslibraries.info
https://www.railslibraries.info