SWAN Board:

I received an email from Jamie Bukovac late yesterday to which I responded with the following reply this morning. I am providing you with my response to Jamie who was satisfied (at least in her reply) with my answer.

I have contacted Kathie Henn, our attorney with Klein Thorpe Jenkins, for her opinion on how to handle scoring inquiries from SWAN libraries and, more importantly, the vendors involved.

Aaron Skog
SWAN Executive Director
125 Tower Drive
Burr Ridge, IL 60527
Phone: 630.734.5122
Fax: 630.734.5056
aaron.skog@railslibraries.info
http://support.swanlibraries.net

Hi Jamie,

Thanks for checking in . There are several things within this procurement that I have to balance, which I think you will understand after I go over them.

Rob McGee has stated that the procurement process has not been completed so that we should not release the scores at this point in time. The ILS Committee also agreed with that recommendation to not share the scoring at this stage as it would imply a front runner status. Obviously there was a lot of discussion over the two days last week that the Committee had with Rob McGee present. The scoring process was completed by the Committee with a unanimous decision for each criteria. The second phase does not represent an accumulation of scores on the ones awarded, rather revising the scores based on updated information from the demos, calling references, and reviewing recommendations from task force groups.

Our consultant Rob McGee has also recommended I check in with our attorney Kathie Henn about the scoring at this stage just to make sure again that we are not obligated to share the scores with vendors requesting it.

I have attached the scoring criteria that was included in the RFP. If you would like to talk about this a bit more over the phone I would value that conversation.

Best,

Aaron